Privacy Policy

1. Introduction

Welcome to the Delhi Section Student, Young Professionals & Women in Engineering and Life member Congress (DSSYWLC) 2025. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website and register for our event.

2. Information We Collect

2.1 Personal Information

When you register for DSSYWLC 2025, we collect:

• Full name
• Email address
• Phone number
• Company/Institute affiliation
• IEEE membership status and number (if applicable)
• IEEE membership card (for verification purposes)
• Accommodation preferences

2.2 Automatically Collected Information

We may automatically collect certain information about your device, including:

• IP address
• Browser type and version
• Operating system
• Referring URLs
• Pages visited and time spent on pages

3. How We Use Your Information

We use the collected information for:

• Processing your event registration
• Verifying IEEE membership status
• Sending payment links and confirmation emails
• Arranging accommodation (if requested)
• Communicating event updates and important information
• Improving our website and services
• Complying with legal obligations

4. Data Storage and Security

Your data is stored securely using:

• MongoDB Atlas: Encrypted database storage with enterprise-grade security
• Cloudflare R2: Secure cloud storage for uploaded documents
• Google Sheets: Protected spreadsheets with restricted access
• Clerk Authentication: Industry-standard authentication and user management

We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction.

5. Data Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share your information with:

• IEEE Delhi Section: For event organization and member verification
• Service Providers: Third-party services that help us operate our website (e.g., Clerk, MongoDB, Cloudflare)
• Legal Requirements: When required by law or to protect our rights

6. Your Rights

You have the right to:

• Access your personal data
• Correct inaccurate data
• Request deletion of your data
• Object to processing of your data
• Withdraw consent at any time

To exercise these rights, please contact us at ieee@poornima.org

7. Cookies and Tracking

We use cookies and similar tracking technologies to enhance your experience. These include:

• Essential Cookies: Required for authentication and basic functionality
• Analytics Cookies: Help us understand how visitors use our site

You can control cookies through your browser settings.

8. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required by law. Event registration data is typically retained for 2 years after the event.

9. Children's Privacy

Our services are not directed to individuals under 18 years of age. We do not knowingly collect personal information from children. If you become aware that a child has provided us with personal information, please contact us.

10. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date.

11. Contact Us

If you have questions about this Privacy Policy, please contact us: